Streamlining Equipment Recovery with IT inventory software: A Guide for an offboarded Employee

Noah Edis
Noah Edis
· 3 min read
Offboarding guide blog cover

One of the biggest problems we face in IT is staying on top of new technology and the world it makes. With new software and hardware coming out all the time, it can be hard to keep up with everything you need to keep your systems running. It gets even worse when offboarding employees and getting their equipment back.

In this article, we’ll learn how you can use IT asset management software, like Dots, to offboard employees and take back their things.

Streamlining Equipment Recovery: A Guide for Offboard Employees

Offboarding an employee means taking away their access to company systems and retrieving all equipment given to them. It can take a lot of time and you’ll probably make mistakes if you do it yourself. But with new tech, like IT automation software, you can make this process quick and easy.

Here are some steps you can follow to make offboarding better:

  1. Create One Inventory List Of All Equipment Issued To Employees

The first step in bettering equipment recovery is making sure you have a good record of all the equipment each employee has. With IT inventory software, you can make and keep up one inventory list that tracks each item’s location, status, and owner.

  1. Get Rid Of Access To Company Systems

Taking employees off company systems and apps can take a lot of time if you do it by hand for each system or app. But with IT automation software, you can automate this task by making workflows that take away access when an employee is set for offboarding.

  1. Trigger Automatic Email Notifications

It’s important to keep all your team members in the loop when offboarding, like HR, IT, and management. With IT automation software, you can set up workflows that send emails to the right people when an employee is set for offboarding. This makes sure everyone is on the same page and reduces the risk of getting your info wrong.

  1. Schedule Equipment Pickup Or Shipping

Once you offboard an employee, you need to get their things from them. With IT automation software, you can make time for equipment pickup or shipping using workflows. This saves time and makes for a smooth and organized process.

  1. Automate Equipment Check-In And Inspection

IT automation software can also check-in and look over the equipment once you’ve got it from an offboarded employee. This helps you find any issues or missing things, making it easier to keep track of your assets.

  1. Update Inventory Records

With all the tasks done, you can use IT automation software to update your inventory records and mark things as returned or out of service if they’re too damaged to use.

Best Practices for Offboarding Employees with IT Automation

Now that you know how IT automation software can make equipment recovery during offboarding easy, let’s talk about some tips for offboarding employees with IT automation:

  • Work With HR And Management: Offboarding an employee takes lots of teams, like HR and management. It’s important to work with them during the process for a smooth transition.
  • Create Company Workflows: To make equipment recovery better, it’s good to have standard workflows for offboarding. This keeps the risk of errors low and the process is similar across the board.
  • Make Regular Audits: It’s important to take a look at your inventory records every so often to make sure they’re true and up-to-date. IT automation software can help by giving you real-time data and reports.
  • Train Employees On How To Take Care Of Their Tech: To try and stop issues and missing items before they happen, train your employees to take care of their tech. Reminding them to bring back all their things in good condition can even be part of offboarding.

Simplify Offboarding with Dots

With IT automation software like Dots, you can better equipment takeback in employee offboarding. By automating tasks and making standard workflows, this process is faster, more efficient, and less full of errors. And regular audits and work with other departments makes a smooth transition for the employee and you.

Dots is a platform for all of your procurement, delivery, storge, onboarding and offboarding needs. It has a world-class logistics network to help you buy, ship, support, and take back tech around the world. With easy-to-use, powerful features, Dots is perfect for IT equipment recovery during offboarding. So why not give it a try and see how it can better your offboarding process today?

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Noah Edis
Noah Edis
Noah Edis is a technical content specialist and systems engineer with a wealth of experience in modern software. When he's not working, you can find him playing competitive dodgeball or programming.

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