Tracking ID

What is a tracking ID, and how does it connect to IT asset management?

A tracking ID is a unique identifier attached to an IT asset or shipment to enable real-time tracking and status updates. It comes in different forms, depending on what you need. Some use barcodes, QR codes, radio frequency identification (RFID) tags, or GPS trackers. These help businesses keep a close eye on their valuable assets.

In Dots, this is more than just a number. Every laptop, phone, or piece of equipment registered on the platform is assigned a tracking ID automatically. This ID follows the asset through its lifecycle, from procurement to onboarding, through usage, and eventually to offboarding or end-of-life. At Dots, tracking IDs show up clearly in CSV exports, on dashboards, and within reports. This makes reconciliation with finance or external systems straightforward. For example, if a finance team needs to know which devices are tied to which invoices, the tracking ID serves as the link. For IT teams, the ID allows assets to be traced if something goes wrong, such as a device being damaged in transit or lost in storage. Because the ID is consistent across the platform, there is no confusion even when devices move between warehouses or across countries. It is part of the backbone of transparent IT asset management at Dots.