Just imagine a small company trying to grow its revenue while handling IT needs. A new hire needs proper equipment to work, but nobody knows if there’s enough for him in the storage. Sometimes subscriptions pile up, some that are never used, while software licenses go untracked. Does this sound familiar? For some businesses, this is the everyday reality of managing IT assets efficiently.
When resources are limited, every wasted minute and unnecessary expense adds up to the bottom line. Duplicate purchases, lost equipment and overspending on technology can mean up to 20-30% annually, according to some of the latest research. The good news in all of this? IT asset management software offers a smarter way to handle such issues, and here is how.
Small Businesses and IT Challenges
More often than not, small businesses don’t have dedicated IT teams, which leaves asset management to HR or operations staff. Without a structured system in place, these are the issues that might arise:
- Underutilized or lost equipment: accessories, laptops and other tech products are misplaced or simply sit unused.
- Poorly managed software costs: some businesses pay for unused software or don’t have good visibility on license renewals.
- Difficulties onboarding remote employees: delays occur when getting the right equipment to new hires.
- Security and compliance risks: not tracking properly means overlooking some required updates, leading to security vulnerabilities.
During the last couple of years, remote and hybrid work has become the norm, further aggravating the challenges stated above. Manual tracking methods (spreadsheets and email threads) are no longer a viable solution.
Using ITAM Tools to Optimize Efficiency and Costs
This is where ITAM tools come in. Businesses that choose to automate IT asset tracking, maintenance and procurement can regain control of their operations. They can do that using:
- Automated asset tracking: using IT asset management software, they gain access to real-time visibility into all software and hardware.
- Smarter procurement decisions: duplicate spending is prevented when companies have clear data on existing assets.
- Fast remote onboarding: with ITAM tools, it’s possible to streamline the process of assigning and shipping pre-configured devices to new hires, regardless of their location.
- Efficient management for licenses and subscriptions: every license can be tracked and optimized with ITAM software.
- High security and compliance: companies can keep up with device updates, security patches and audits using automatic alerts.
Scalable Solutions for a Better IT Strategy
Falsely assuming high costs or complexity, many small businesses hesitate to invest in IT management solutions. In reality, IT asset management software can save time and money, while also preventing problems and boosting productivity.
This is where Dots really makes a difference. As an all-in-one IT logistics platform, it helps companies automate procurement, track IT assets and manage onboarding without hiccups. Its main goal is to simplify asset management while leaving companies focused on what they do best. Want to stop losing time and money on IT asset chaos? See how Dots can help!
